# Rajshahi College Alumni Association Privacy Policy

The Rajshahi College Alumni Association (established in association with Rajshahi College, ESTD. 1873) is deeply committed to upholding the confidentiality, integrity, and security of all personal, academic, and financial information entrusted to us by our graduates, faculty, patrons, and benefactors worldwide.

This Privacy Policy explains how our centralized digital platform collects, stores, protects, and utilizes your data when you visit our website, register an alumni membership, make a philanthropic donation, or communicate with our campus secretariat.

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§ 1. Information We Collect

To verify institutional affiliation and process charitable contributions securely, we collect information in the following categories:

A. Alumni Identity & Academic Verification

• Full Legal Name and preferred display name
• Contact Details: Primary email address, mobile phone number, and physical/mailing address
• Academic Credentials: Department/Faculty, Graduation Batch/Year, College Roll Number, Degree awarded (HSC, Degree Pass, Honours, Masters), and Student Registration ID
• Professional & Social Information: Current employment/designation, organization, professional biography, and verified LinkedIn/social profile handles

B. Philanthropic & Financial Transactions

• Contribution Details: Selected endowment or cause fund (e.g., Merit Scholarship Fund, Poor Student Helping Fund, Heritage Building Preservation), donation amount, transaction timestamp, and designated payment method
• Payment Gateway Metadata: Transaction reference ID and verification status provided by licensed electronic payment systems (bKash, Nagad, Rocket, or SSLCommerz).

The Alumni Association never stores debit/credit card CVV codes or payment gateway PINs on our servers. All financial transactions are directly processed via licensed Bangladesh Bank payment gateways.

C. Technical & Platform Audit Logs

• Standard server logs, IP addresses, browser user-agent signatures, access timestamps, and session security cookies used exclusively to safeguard our portal against unauthorized access and brute-force attempts.

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§ 2. Lawful Basis & Purposes of Data Processing

We process your information strictly for legitimate institutional purposes, including:

1. Alumni Directory & Verification: Validating your bona fide student or alumni status against historic Rajshahi College records and maintaining a trusted global directory.
2. Philanthropic Stewardship: Allocating contributions to designated scholarship funds, executing transparent disbursement to underprivileged college students, and publishing public transparency audits.
3. Institutional Communications: Sending official reunion notices, alumni elections announcements, college anniversary bulletins, and annual fiscal accountability reports.
4. Legal Compliance & Security: Safeguarding platform integrity, detecting fraud, and meeting audit standards set forth by statutory bodies and institutional bylaws.

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§ 3. Public Directory Visibility & Anonymity

We respect every graduate's personal boundary regarding online exposure:

• Public Directory Listing: Verified alumni can choose whether their profile, department, and contact information appear in the public alumni directory.
• Anonymous Giving: When making a donation, donors may opt for Anonymous Contribution. While our finance secretariat maintains the audit record for regulatory accountability, your name will be masked as "Generous Alumnus" in all public financial registers and transparency leaderboards.

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§ 4. Information Sharing & Third Parties

The Rajshahi College Alumni Association maintains a strict policy regarding your personal data:

• Zero Commercial Monetization: We never sell, lease, trade, or commercially monetize alumni contact lists or donor records to marketing agencies, political entities, or private third parties.
• Accredited Service Providers: Data is shared only with verified infrastructure partners who support our core operations under strict data confidentiality agreements:
• Secure Cloud Hosting and Database Infrastructure
• Verified SMS and Transactional Email Service Providers
• Bangladesh Bank Authorized Payment Gateways
• Legal Obligations: Information may only be disclosed if formally compelled by lawful court orders under the laws of Bangladesh.

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§ 5. Data Security & Storage Standards

We employ enterprise-grade administrative and technological controls to protect your data:

• Encryption: All platform traffic is encrypted in transit using Transport Layer Security (TLS 1.3/HTTPS). Sensitive credentials and passwords are encrypted using one-way cryptographic hashing (bcrypt).
• Role-Based Access Control (RBAC): Only designated secretariat officers and system administrators holding validated institutional permissions may access backend alumni management portals.
• Audit Logging: Every administrative modification, approval, and transaction verification is timestamped and recorded in immutable platform audit logs.

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§ 6. Your Rights & Data Preferences

As an affiliated member or donor, you retain fundamental rights regarding your information:

• Access & Correction: You may review and update your profile, contact details, and career information at any time through your authenticated alumni account settings.
• Directory De-listing: You can request immediate removal from the public alumni search index while retaining internal association membership.
• Account Archival & Erasure: Subject to financial audit laws which mandate retention of fiscal transaction logs, you may request the deactivation and anonymization of your alumni account.

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§ 7. Amendments to This Policy

The Executive Committee of the Rajshahi College Alumni Association reserves the right to revise this Privacy Policy periodically to reflect technological enhancements or regulatory revisions. Any material updates will be signaled by updating the "Last Updated" date at the top of this document.

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§ 8. Campus Secretariat & Data Protection Inquiries

If you have questions, corrections, or concerns regarding your personal data or this policy, please reach out directly to our secretariat:

• Secretariat Office: Alumni Affairs Secretariat, Historic Administrative Building, Rajshahi College, Saheb Bazar, Rajshahi-6000, Bangladesh
• Direct Email: alumni@rajshahicollege.edu.bd
• Phone: +880 721 772412
• Office Hours: Sunday – Thursday, 9:00 AM – 4:00 PM (BST)